Utah Notary Practice Test

What should notaries avoid doing with their seals and certificates after termination of employment?

1. Leaving the seal and certificate with the employer

2. Returning them to the state

3. Storing them in a secure location

4. Destroying the seal

The correct answer is: Leaving the seal and certificate with the employer

Notaries should avoid leaving their seals and certificates with their employer after the termination of employment because it can lead to potential misuse and liability issues. The seal and certificate are critical tools that signify the notary's official capacity to perform notarizations. Retaining possession of these items ensures that they cannot be used improperly. Notaries are obligated to control their equipment and documentation to prevent any unauthorized actions or fraudulent activities that could arise from others accessing those materials. Although returning the seal and certificate to the state might sound responsible, it's not a standard requirement or practice for resignation. Storing the seal and certificate in a secure location is appropriate and recommended to safeguard the notary's tools. Destroying the seal may be necessary if a notary ceases to operate but should not be confused with leaving them with an employer, as that can create significant risks.